Group Leader Help

Group Registration

Registration Instructions (Click Here)

New for Summer 2027:

Sessions:

At Camp Siloam, our vision is to make an Eternal Global Impact for the Kingdom. We believe one of the greatest ways God allows us to live out that vision is through our partnership with local churches during the summer. Every week, thousands of children and students come to camp, hear the Gospel, grow in their faith, and experience life-changing moments with Jesus Christ.

As more churches continue to partner with us, we have reached a point where our current schedule no longer provides enough opportunities to serve everyone who desires to attend. This past summer, we operated at 96% capacity, and our heart has always been to welcome every church and every camper who wants to experience Camp Siloam. We never want limited space to become a barrier to someone hearing the hope of the Gospel.

Because of this, we will be adding two additional camp sessions next summer. This change will allow us to serve more churches, welcome more campers, and create even more opportunities for lives to be transformed by the Gospel. While the schedule may look different, our mission remains exactly the same: to partner with the local church in making disciples and pointing the next generation to Christ.
 
We know that change can bring questions, and we are grateful for your trust and partnership. Thank you for allowing us to serve alongside your church. Together, we have the privilege of reaching more children and students with the life-changing message of Jesus and continuing to make an Eternal Global Impact for the Kingdom.
 

Click HERE to download/share the 2027 Sessions Breakdown or call the Camp Office with your questions: 479-250-1865

Golf Carts:

Camp Siloam has made changes to our policies regarding golf carts:

  • No rental golf cars from other sources
  • No bring your own golf cars
  • No side by sides

However, we will reserve six 2-seater rental golf carts per week to rent for $200/wk. to churches with individuals who have a medical or physical condition while on camp. Only one golf cart will be rented per church. You will be asked to complete a Golf Cart Application (see below). The applications will be reviewed, and you will be notified in a timely fashion. The person driving will sign the Liability form and will be asked to attend a Golf Cart Driving Training at arrival.

Keeping camper safety upper most in our thoughts, we ask that you abide by our rules:

  1.  No children or student campers on golf carts, except pre-arranged campers who have a medical/physical situation.
  2. Only the leader, who is 19 yrs.+, who completed the training and signed a Waiver and Release of Liability, may operate the golf cart.
  3. The leader must keep the key when not driving – do not leave the key in the cart.
  4. The number of seats = the number of passengers – all passengers must be seated.
  5. Golf carts are to be driven on the roads only. They are not to be taken “Off Road.” Do not drive the cart on the grass.
  6. Always operate the cart in a safe & controlled manner. No horseplay in or with the golf cart.
  7. Do not make sharp, fast turns. Turn gradually and slowly while you are driving.
  8. Obey all posted signs – do not drive faster than 10 mph.
  9. Disregard for above general operating rules may lead to termination of the use of the cart.

Call the Camp Office with any questions: 479-250-1865

GOLF CART APPLICATION

Cancellation Policy for Registration:

  • Phase 1 – From registration to 30 days before you arrive:

Name all your campers/leaders per spot by sending an email invitation. You always have the option of transferring a registration to another camper/leader. If you must completely cancel a spot, you incur a $100 CANCELLATION FEE (in other words, camp is retaining your non-refundable deposit). Your final balance will be reduced by $275 for a camper and $130 for a leader. If spots are cancelled AFTER PHASE 1 you will be charged a cancellation fee of $238 per camper/$165 per counselor.

  • Phase 2 – From 29 to 14 days prior to arrival:

COMPLETE your campers/leaders’ registrations – Any registration cancelled at Phase 2, churches incur a $238 camper cancellation fee and/or a $165 counselor cancellation fee. Your final balance will be reduced by $137 for a camper and $65 for a leader. Remember you can still transfer spots to another camper/leader. If spots are cancelled AFTER PHASE 2 you will be charged a cancellation fee of $375 per camper/$230 per counselor, THE FULL REGISTRATION FEE.

  • Phase 3 – 13 days or less prior to arrival:

All your campers and leaders should be named with completed registrations. Any unnamed registrations WILL BE CANCELLED by Camp Siloam. At this phase, any unnamed registrations, cancellations or late additions will pay the full registration cost, camper – $375/ leader – $230. Remember you can still transfer spots (by gender) to another camper/counselor.

  • Deposit Buy Back: 

If there is a waitlist for your week of camp (please call the camp office), up to 30 days prior to your arrival, we will buy back your spot for the $100 deposit.

PAYMENTS: A non-refundable deposit is required at the time that you register your group. You can pay your balance before you arrive, at Check-In, or you can be invoiced a week after you depart camp.

*NOTE: There will be a 2.9% surcharge (credit card processing fee) on all credit card deposit and registration payments. There are no fees if you choose to pay by check or ACH.*

Leader’s Timeline Checklist

NOVEMBER/FEBRUARY

☐ Register your church (see website).

☐ Pay your deposit to activate your booking.

☐ Update your church/personal profile.

☐ Start to promote camp (see website for promo materials).

☐ Apply for a church scholarship (see website mid-January).

☐ Send participant registration invitations/group link.

☐ Promo Packet arrives from Camp Siloam: Director letter, Survival Guide, Leader Leaflet, Posters and Parent Brochures.


MARCH/APRIL

☐ Continue to promote camp.

☐ Manage your registrations via the dashboard, making sure everything is complete.

☐ Hold a participant/parent meeting. Discuss registration, schedules, packing list, dress code. Pass out the Parent Brochure.

☐ Make sure all leaders are background checked.

☐ Make sure all leaders have completed Sexual Abuse Awareness Training & uploaded their certificate.


MAY

☐ Manage your registrations via the dashboard, making sure everything is complete.


2 WEEKS BEFORE CAMP SESSION

☐ Leader Background Checks completed.

☐ Leader upload certificate of training to their registration.

☐ Ensure all participants’ registrations are complete.

☐ All visitors (parent/pastor/church staff) properly registered.

☐ Camp Siloam Office Team phone call.

☐ Medication Check-in Forms ready for parents.


24 HOURS BEFORE CAMP SESSION

☐ Health Screen Form completed.

Biennial Background Checks & Annual Sexual Abuse Awareness Training

At Camp Siloam, the safety and security of our campers is paramount. We are requiring you, our dedicated church leaders, to biennially conduct Background Checks and undergo annual Sexual Abuse Awareness Training for all adults attending with your church. For your convenience, we recommend utilizing respected services like Ministry Safe, Protect My Ministry, or equivalent programs. As in the past, through the registration process, you will be required to affirm your commitment to these measures.
 
Now, during the individual registration process, your adults will be required to upload their annual training certificates. Supported formats for the certificates are PDFs (.pdf), Images (.png & .jpg), Word Documents (.doc/.docx), Excel (.xlsx). Unsupported formates for the certificates are CSV (.csv) and HEIC (.heic).  We believe that this proactive approach will create an even safer and more protected camp experience for everyone.

Visitors:

At Camp Siloam, our top priority is creating a safe and enjoyable environment for every camper. To help us do that, we kindly limit campus visits during summer sessions.

We’re excited to welcome visitors on Day 3 of a session, with pre-approval from the Church Group Administrator and Camp Siloam Administration.

Visiting Pastors/Church Staff – NEW  – The Group Admin will be able to add visiting staff to the group booking. Call/email the Camp Office to add your Visiting Staff Spot (at no cost).

Visit parameters: Day 3 of a session (one day only).

Visiting Parents – Group Admin must let the Camp Office know and a Visitor Form Link will be sent to the parent.

           Visit parameters: Day 3 of a session from 2:00-4:00 PM (only).

All approved visitors will be asked to provide via the Church Group Admin:

·         General Information.

·         A current criminal background check.

·         Proof of Sexual Abuse Awareness Training (at the visitor’s expense) prior to arrival.

How To Schedule Your Visitors With Camp Siloam:

·         All people wanting to visit must tell you, the Group Leader.

·         You, the Group Leader calls the Camp Office (one week prior or more), so that a Visitor Form link may be sent to parents OR spot added for pastor/church staff, steps then can be taken by the parent/church staff to complete the Background Check and Sexual Abuse Awareness Training.

·         Once the form is completed (with appropriate documentation), the visitor will be added to the Parent Visit Log or the Church Staff Visit Log.

·         Arrival at Camp begins at the Guard Shack, where vehicle information will be taken and a parking pass + a visitor lanyard will be given (all conduct expectations will be on the back).

·         All parking is at the office.

·         The visitor must meet you, the Group Leader, at the office and be accompanied by you or another adult leader to visit the approved outdoor areas, rec shack, target sports, the Hub, and Two Canoes. All other areas, including bunkhouses, are off limits to visitors.

Please call the Camp Office with your questions: 479-250-1865

Arrival/Departure:

What time is check-in?

Check-in begins at 1:00 PM on Day 1 of your session of camp.  Check-in will complete at 3:15 PM (just call the camp office if you think you will be late).

What time is check-out?

Check-out is between 10:30-11:00 AM, on Day 5 of your session, after the morning worship service.

Let us know if you are bringing your group in a bus.

Special Needs Campers:

Although Camp Siloam desires to accommodate all children, we unfortunately are not able to accommodate children who are unable to function within our camp structure.  This would include but is not limited to children who have physical disabilities, do not speak English, are sensitive to highly stimulating environments, or need constant medical assistance throughout the day. 
For more information to help you decide if Camp Siloam would be a good fit for your camper, please email info@campsiloam.com or call the camp office at 479-250-1865.

Offsite Activities: (Student Campers ONLY)

 DISCLAIMER: Call the camp office or email us if interested – must be registered for camp.

Camp Office: 479-250-1865  Camp Email: info@campsiloam.com

Outdoor Rock Climbing:

Outdoor Climbing takes place at a local climbing site at Lincoln Lake. Camp Siloam provides the staff and necessary equipment for campers to have an outdoor climbing experience on real rock.

  • Camp Siloam Summer Staff will guide leaders and campers through the process and safety training before climbing begins. The maximum group size is 15 participants, including at least 1 church leader. Groups should provide their own transportation but if not available, Camp Siloam will provide transportation in one of the camp vans. If your entire group does not go to the climbing site, you must ensure any campers remaining at camp have adult supervision from your group. Parent or guardian signatures are required.
  • 15 campers/day; choose one day for your group.
  • First come, first serve.
  • $5/person; we will retain the $5 for every unfilled spot.

Bouldering:

  • Indoor rock climbing for students only!
  • 2 groups per afternoon Tuesday – Wednesday – Thursday
  • 20 participants max; choose one day.
  • First come, first serve.
  • $5/person; we will retain the $5 for every unfilled spot.

See the facility – Upward Ninja (www.upwardninja.com)

Rentals:

Golf Cars For Rent:

To keep camp pathways safe and lively, children and student campers will enjoy a “walkers-only” experience (AKA – no children and student campers riding on golf carts) this summer! One golf-cart rental per church.

Exceptions: 1) Campers with a verified medical or physical condition requiring golf cart may ride and 2) Infants, toddlers, and junior campers riding with a parent.

  • 2-seater $150/week
  • 4-seater $250/week
  • 1 golf cart per church
  • Only adult riders; exemption is campers with verified medical need
  • Call the camp office to reserve: 479-250-1865

Diamond Rooms for Rent:

  • Hotel like room, with two full beds, bath-shower, microwave, fridge and linens included.
  • $375/week
  • $100 deposit to hold reservation.
  • Call the camp office to reserve: 479-250-1865

Sample Camp Menu:

Important Allergy Info:

The 8 allergens are: Peanut*, Tree Nut*, Fish*, Shellfish*, Wheat / Gluten, Egg, Dairy, and Soy

*Peanuts, Tree nuts, Fish and Shellfish are NEVER used in preparing food served in the dining hall at Camp Siloam. CAUTION, However! Peanuts and tree nuts are ingredients that are available in pre-packaged products sold in our canteen. Therefore, we are not a “nut-free” campus. Also, we are not in control of what snacks other campers may bring from home which could contain allergens.

We are not able to accommodate a vegetarian or a vegan diet, however, if you would like to bring food from home (allergy related) that can be heated up in a microwave or is “ready to eat” we will gladly store it for you in our refrigerator/freezer.  All items must be labeled with your name. We do not allow non-kitchen staff to come in the kitchen and prepare their own meals.

Food Allergy Disclaimer:

Camp Siloam Food Service makes effort to identify ingredients that may cause allergic reactions for those individuals with food allergies.  Effort is made to instruct our food production staff on the severity of food allergies. Because of the number of meals served and the number of items used each day, along with food product changes from our food vendors, it cannot be guaranteed that every allergen in the food served will be identified and labeled.

The possibility that manufacturers of the commercial foods we use could change the formulation at any time, without notice also exists. Customers concerned with food allergies must be aware of this risk. Camp Siloam Food Service cannot assume any liability for adverse reactions to food consumed, or items one may come in contact with while eating in our dining hall.

Any allergy notes/concerns will be addressed during the camper/counselor individual registration with the Medical Information Step.  The information will be given to the Food Service Manager prior to the camp week.