GROUP LEADER HELP

Group Registration

Registration Instructions (Click Here)

New for Summer 2026:

Visitors:

At Camp Siloam, our top priority is creating a safe and enjoyable environment for every camper. To help us do that, we kindly limit campus visits during summer sessions. We’re excited to welcome visitors on Wednesdays from 2:00–4:00 PM, with pre-approval from Camp Siloam administration.

All approved visitors will be asked to provide:

  •  A current criminal background check, and
  • Proof of Sexual Abuse Awareness Training (at the visitor’s expense) prior to arrival.

– Exceptions: Visiting pastors, church staff, board members, donors, and their spouses may be granted visitation privileges outside of regular hours under the same safety guidelines.

Golf Carts:

To keep camp pathways safe and lively, children and student campers will enjoy a “walkers-only” experience (AKA – no children and student campers riding on golf carts) this summer! One golf-cart rental per church.

Exceptions: 1) Campers with a verified medical or physical condition requiring golf cart may ride and 2) Infants, toddlers, and junior campers riding with a parent.

Cancellation Policy for Registration:

  • Phase 1 – From registration to 30 days before you arrive:

Name all your campers/counselors per spot by sending an email invitation. You always have the option of transferring a registration to another camper/counselor. If you must completely cancel a spot, you incur a $100 CANCELLATION FEE (in other words, camp is retaining your non-refundable deposit). Your final balance will be reduced by $269 for a camper and $110 for a counselor. If spots are cancelled AFTER PHASE 1 you will be charged a cancellation fee of $230 per camper/$140 per counselor.

  • Phase 2 – From 29 to 14 days prior to arrival:

COMPLETE your campers/counselors’ registrations – Any registration cancelled at Phase 2, churches incur a $235 camper cancellation fee and/or a $155 counselor cancellation fee. Your final balance will be reduced by $134 for a camper and $55 for a counselor. Remember you can still transfer spots to another camper/counselor. If spots are cancelled AFTER PHASE 2 you will be charged a cancellation fee of $359 per camper/$180 per counselor, THE FULL REGISTRATION FEE.

  • Phase 3 – 14 days or less prior to arrival:

All your campers and counselors should be named with completed registrations. Any unnamed registrations WILL BE CANCELLED by Camp Siloam. At this phase, any unnamed registrations, cancellations or late additions will pay the full registration cost, camper – $369/ counselor – $210. Remember you can still transfer spots (by gender) to another camper/counselor.

  • Deposit Buy Back: 

If there is a waitlist for your week of camp (please call the camp office), up to 30 days prior to your arrival, we will buy back your spot for the $100 deposit.

PAYMENTS: A non-refundable deposit is required at the time that you register your group. You can pay your balance before you arrive, at Check-In, or you can be invoiced a week after you depart camp.

*NOTE: There will be a 2.9% surcharge (credit card processing fee) on all credit card deposit and registration payments. There are no fees if you choose to pay by check or ACH.*

Registration Timeline:

  1. Register your group.
  2. Choose your camper and/counselor spots.
  3. Sign your Terms and Conditions, as well as the Background Check – Sexual Abuse Awareness Training Agreement.
  4. Pay your non-refundable deposit.
  5. Your registration is now active, and your spots are saved.
  6. Begin to send your invitations to your campers and counselors.
  7. January 15 – apply for a church scholarship if needed.
  8. Monitor your camper/counselor registrations. 
  9. 30 days out – Phase 1 of Cancellation Policy starts (see chart above).
  10. Day 29 to Day 14 – Phase 2 of Cancellation Policy starts (see chart above).
  11. All registrations with final numbers completed 13 days prior to arrival.
  12. Check-off your counselor registrations verifying completion of annual Background Checks – Sexual Abuse Awareness Training.
  13. Have parents of campers with meds complete the Medication Check-In Form.
  14. Camp will send a pre-phone call email 7 days before arrival with pertinent information.
  15. Camp will follow up with a phone call 5 days before arrival with pertinent information..
  16. Complete the Health Screening Form at departure (or 24 hours before).
  17. Check-in (1:00-3:00pm) at camp for an amazing week.

Annual Background Checks & Sexual Abuse Awareness Training

At Camp Siloam, the safety and security of our campers are paramount. We are asking you, our dedicated church leaders, to annually conduct Background Checks and undergo Sexual Abuse Awareness Training for all adults attending with your church. For your convenience, we recommend utilizing respected services like Ministry Safe, Protect My Ministry, or equivalent programs. As in the past, through the registration process, you will be required to affirm your commitment to these measures.

NEW: Now, during the registration process, your adults will be required to upload their training certificates. Remember that when you arrive at Check-In, you will be asked to sign a form to reaffirm that these requirements have been met.  We believe that this proactive approach will create an even safer and more protected camp experience for everyone.

Arrival & Departure:

What time is check-in?

Check-in begins at 1:00 PM on the Monday that begins your week of camp.  Check-in will complete at 3:15 PM (just call the camp office if you think you will be late.)

What time is check-out?

Check-out on Friday is between 10:30-11:00 AM, after the morning worship service.

Let us know if you are bringing your group in a bus.

Special Needs Campers:

Although Camp Siloam desires to accommodate all children, we unfortunately are not able to accommodate children who are unable to function within our camp structure.  This would include but is not limited to children who have physical disabilities, do not speak English, are sensitive to highly stimulating environments, or need constant medical assistance throughout the day. 
For more information to help you decide if Camp Siloam would be a good fit for your camper, please email info@campsiloam.com or call the camp office at (479-250-1865).

Offsite Activities: (Student Campers ONLY)

 DISCLAIMER: Call the camp office or email us if interested – must be registered for camp.

Camp Office: (479-250-1865)  Camp Email: info@campsiloam.com

Outdoor Rock Climbing:

Outdoor Climbing takes place at a local climbing site at Lincoln Lake. Camp Siloam provides the staff and necessary equipment for campers to have an outdoor climbing experience on real rock.

  • Camp Siloam Summer Staff will guide group leaders and campers through the process and safety training before climbing begins. The maximum group size is 15 participants, including at least 1 church leader. Groups should provide their own transportation but if not available, Camp Siloam will provide transportation in one of the camp vans. If your entire group does not go to the climbing site, you must ensure any campers remaining at camp have adult supervision from your group. Parent or guardian signatures are required.
  • 15 campers/day; choose one day for your group.
  • First come, first serve.
  • $5/person; we will retain the $5 for every unfilled spot.

Bouldering:

  • Indoor rock climbing for students only!
  • 2 groups per afternoon Tuesday – Wednesday – Thursday
  • 20 participants max; choose one day.
  • First come, first serve.
  • $5/person; we will retain the $5 for every unfilled spot.

See the facility – Upward Ninja (www.upwardninja.com)

Rentals:

Golf Cars For Rent:

  • 2-seater $150/week
  • 4-seater $250/week
  • 1 golf cart per church
  • Only adult riders; exemption is campers with verified medical need
  • Call the camp office to reserve – 479-250-1865

Diamond Rooms for Rent:

  • Hotel like room, with two full beds, bath-shower, microwave, fridge and linens included.
  • $369/week
  • $100 deposit to hold reservation.
  • Call the camp office to reserve – 479-250-1865

Camp Menu Example:

Important Allergy Info:

The 8 allergens are: Peanut*, Tree Nut*, Fish*, Shellfish*, Wheat / Gluten, Egg, Dairy, and Soy

*Peanuts, Tree nuts, Fish and Shellfish are NEVER used in preparing food served in the dining hall at Camp Siloam. CAUTION, However! Peanuts and tree nuts are ingredients that are available in pre-packaged products sold in our canteen. Therefore, we are not a “nut-free” campus. Also, we are not in control of what snacks other campers may bring from home which could contain allergens.

We are not able to accommodate a vegetarian or a vegan diet, however, if you would like to bring food from home (allergy related) that can be heated up in a microwave or is “ready to eat” we will gladly store it for you in our refrigerator/freezer.  All items must be labeled with your name. We do not allow non-kitchen staff to come in the kitchen and prepare their own meals.

Food Allergy Disclaimer:

Camp Siloam Food Service makes effort to identify ingredients that may cause allergic reactions for those individuals with food allergies.  Effort is made to instruct our food production staff on the severity of food allergies. Because of the number of meals served and the number of items used each day, along with food product changes from our food vendors, it cannot be guaranteed that every allergen in the food served will be identified and labeled.

The possibility that manufacturers of the commercial foods we use could change the formulation at any time, without notice also exists. Customers concerned with food allergies must be aware of this risk. Camp Siloam Food Service cannot assume any liability for adverse reactions to food consumed, or items one may come in contact with while eating in our dining hall.

Any allergy notes/concerns will be addressed during the camper/counselor individual registration with the Medical Information Step.  The information will be given to the Food Service Manager prior to the camp week.