GROUP LEADER HELP

New Cancellation Policy for Registration:

Starting in 2025, to encourage timely commitments and help us fill every camper spot, we are introducing new cancellation fees. They will be applied as follows:

  • Phase 1 – From registration to 30 days before you arrive:

Name all your campers/counselors per spot by sending an email invitation. You always have the option of transferring a registration to another camper/counselor. If you must completely cancel a spot, you incur a $100 cancellation fee (in other words this is camp retaining your non-refundable deposit). Your final balance will be reduced by $259 for a camper and $80 for the counselor. IF SPOTS ARE CANCELLED AFTER PHASE 1 YOU WILL BE CHARGED A CANCELLATION FEE OF $230 per camper/$140 per counselor.

  • Phase 2 – Day 29 to 14 prior to arrival:

COMPLETE your campers/counselors’ registrations – Any registration cancelled at Phase 2, churches incur a $230 camper cancellation fee and/or a $140 counselor cancellation fee. Your final balance will be reduced by $129 for a camper and $40 for the counselor. Remember you can still transfer spots to another camper/counselor. IF SPOTS ARE CANCELLED AFTER PHASE 2 YOU WILL BE CHARGED A CANCELLATION FEE OF $359 per camper/$180 per counselor, THE FULL REGISTRATION FEE.

  • Phase 3 – After 14 days:

All your campers and counselors should be named with completed registrations. Any unnamed registrations WILL BE CANCELLED by Camp Siloam. At this phase, any unnamed registrations, cancellations or late additions will pay the full registration cost, camper – $359/ counselor – $180. Remember you can still transfer spots (by gender) to another camper/counselor.

  • Deposit Buy Back – 30 days prior to camp: 

If there is a waitlist for your week of camp (please call the camp office), up to 30 days prior to your arrival, we will buy back your spot for the $100 deposit.

*NOTE: There will be a 2.9% surcharge (credit card processing fee) on all credit card deposit and registration payments. There are no fees if you choose to pay by check or ACH.*

Group Registration

Registration Instructions (Click Here)

Continuing in 2025:

At Camp Siloam, the safety and security of our campers are paramount. This year, we’re taking a proactive approach to ensure a safe and secure environment. We’re asking you, our dedicated church leaders to conduct background checks and undergo sexual abuse awareness training for all counselors attending with your church. For your convenience, we recommend utilizing respected services like Ministry Safe, Protect My Ministry, or equivalent programs. During the registration process, you will be required to affirm your commitment to these measures. When you arrive at check-in, you’ll be asked to sign a form to verify that these requirements have been met. We believe that this proactive approach will create an even safer and more nurturing camp experience for everyone.

Registration Timetable:

  1. Register your group.
  2. Choose your camper and/counselor spots.
  3. Pay your deposit.
  4. Your registration is now active, and your spots are saved.
  5. Begin to send your invitations to your campers. CLICK HERE for help.
  6. January 1 – apply for a church scholarship.
  7. Monitor your camper/counselor registrations. CLICK HERE for parent registration instructions.
  8. 30 days out – make sure all your spots are named and that your campers have completed all their information.
  9. All registrations with final numbers completed 13 days prior to arrival.
  10. Check-off your counselor registrations verifying completion of background checks and sexual abuse awareness training.
  11. Have parents of campers with meds complete the Medication Check-In Form.
  12. Camp will send a pre-phone call email 7 days before arrival with pertinent information.
  13. Camp will follow up with a phone call 5 days before arrival with pertinent information..
  14. Complete the Health Screening Form at departure (or 24 hours before).
  15. Check-in (1:00-3:00pm) at camp for an amazing week.

Camp Menu Example:

ALLERGY REQUEST FORM

Important Allergy Info:

The 8 allergens are: Peanut*, Tree Nut*, Fish*, Shellfish*, Wheat / Gluten, Egg, Dairy, and Soy

*Peanuts, Tree nuts, Fish and Shellfish are NEVER used in preparing food served in the dining hall at Camp Siloam. CAUTION, However! Peanuts and tree nuts are ingredients that are available in pre-packaged products sold in our canteen. Therefore, we are not a “nut-free” campus. Also, we are not in control of what snacks other campers may bring from home which could contain allergens.

We are not able to accommodate a vegetarian or a vegan diet, however, if you would like to bring food from home (allergy related) that can be heated up in a microwave or is “ready to eat” we will gladly store it for you in our refrigerator/freezer.  All items must be labeled with your name. We do not allow non-kitchen staff to come in the kitchen and prepare their own meals.

Food Allergy Disclaimer:

Camp Siloam Food Service makes effort to identify ingredients that may cause allergic reactions for those individuals with food allergies.  Effort is made to instruct our food production staff on the severity of food allergies. Because of the number of meals served and the number of items used each day, along with food product changes from our food vendors, it cannot be guaranteed that every allergen in the food served will be identified and labeled.

The possibility that manufacturers of the commercial foods we use could change the formulation at any time, without notice also exists. Customers concerned with food allergies must be aware of this risk. Camp Siloam Food Service cannot assume any liability for adverse reactions to food consumed, or items one may come in contact with while eating in our dining hall.

Arrival & Departure:

What time is check-in?

Check-in begins at 1:00 PM on the Monday that begins your week of camp.  Check-in will complete at 3:15 PM (just call the camp office if you think you will be late.)

What time is check-out?

Check-out on Friday is between 10:30-11:00 AM, after the morning worship service.

Let us know if you are bringing your group in a bus.

Outdoor Activities: (Student's ONLY)

 DISCLAIMER: Call the camp office if interested – must be registered for camp.  (479-250-1865)

Kayaking:

  • Camp Siloam Summer Staff will guide group leaders and campers through the process and safety training prior to departure. The minimum adult to camper ratio is 1 to 12 and life vests must be worn while kayaking. All participants must wear close toed shoes, tennis shoes, or adventure sandals with a heel strap (no flip flops!) Kayaks and paddles will be provided; however, groups should provide their own transportation but if not available, Camp Siloam will provide transportation in one of the camp vans. If your entire group does not go on the float trip, you must ensure any campers remaining at camp have adult supervision from your group. Parent or guardian signatures are required. 
  • 75 campers/day; choose one day for your group.
  • First come, first serve.
  • $5/person; we will retain the $5 for every unfilled spot.

Bouldering:

  • Indoor beginner rock climbing students only!
  • 2 groups per afternoon Tuesday – Wednesday – Thursday
  • 20 participants max; choose one day.
  • First come, first serve.
  • $5/person; we will retain the $5 for every unfilled spot.

See the facility – Upward Ninja (www.upwardninja.com)

Outdoor Rock Climbing:

Outdoor Climbing takes place at a local climbing site called Mt. Fitzgerald. Camp Siloam provides the staff and necessary equipment for campers to have an outdoor climbing experience on real rock.

  • Camp Siloam Summer Staff will guide group leaders and campers through the process and safety training before climbing begins. The maximum group size is 15 participants, including at least 1 church leader. Groups should provide their own transportation but if not available, Camp Siloam will provide transportation in one of the camp vans. If your entire group does not go to the climbing site, you must ensure any campers remaining at camp have adult supervision from your group. Parent or guardian signatures are required.
  • 15 campers/day; choose one day for your group.
  • First come, first serve.
  • $5/person; we will retain the $5 for every unfilled spot.

Off-Site Activities To Do on Your Own:

Rentals:

Golf Cars For Rent:

  • 2-seater $150/week
  • 4-seater $250/week
  • Call the camp office to reserve – 479-250-1865

Diamond Rooms for Rent:

  • Hotel like room, with two full beds, bath-shower, microwave, fridge and linens included.
  • $359/week
  • $100 deposit to hold reservation.
  • Call the camp office to reserve – 479-250-1865